Guest Blog: How to Effectively Manage Backup Storage in Your Business Operations

Guest Blog: How to Effectively Manage Backup Storage in Your Business Operations

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08 September 2020

Accidents can happen anytime. The worst is that they may happen when you least expect them. Because of this, it is essential that you have an effective backup plan for all your data. In this way, you can continue operations no matter what happens.

In a study by Security Intelligence, businesses all over the world have lost a total of $3.86 million in 2020 due to data breaches, loss, and leaks. This means the threat is still out there. Not only will it impact your organization, but it may even harm your employees and your customers if your data is left vulnerable.

Keep your data and business protected by following this short guide on how to effectively manage backup storage in your business operations. By implementing this simple strategy, you don’t have to worry about losing important data and profit in the long run.

Assess Your Company’s Backup Needs

Before you start looking for a backup storage app for your business, you must first determine what your company would need to protect its data. There are many factors to consider. 

The first is the type of data you need to backup. Is it critical enough that it would need instant recovery? Is this data essential in your day-to-day business operations? Is it sensitive?

You can also start evaluating the threats your company faces and can face in the future. The risks for small businesses may not be the same for bigger businesses. Likewise, the industry in which your business is in may have its specific threats compared to other industries.

By knowing all these, you can start thinking about your backup infrastructure and how much budget you’re willing to set aside for it. You might also want to think about your company’s capabilities in terms of supporting such a backup process in the long run.

Choose the Best Backup Method for Your Data

Now that you have a clearer picture of what you will need for your backup plan, it is time you identify the best way to start backing up your data. There are many options to choose from, so it’s best to keep your company’s needs in mind.

Traditionally, you can go for using hardware backups where your backup data is kept on-site. On the other hand, you can also choose to go with a cloud storage backup. This option allows you to upload your data to a public or private cloud server, which you can access anytime and anywhere.

Nowadays, you can use a backup software that can help you automate and manage the process. While maintaining a software such as this can be complex, it offers greater flexibility in terms of how you backup your data. Backup Ninja, for example, is a backup management solution that gives you full control of your database backups while also offering different combinations of storage options for your backup files. 

You can check out backup software examples for your business if you want to explore your options and compare systems between each other. This can help you weigh each item’s pros and cons and determine which one fits your needs best.

Create Schedule for Routine Backups

No matter which type of method you choose, scheduling when and how frequent you backup your data is entirely up to you. The perks of having a schedule mean you can rely on a remote backup software to do the job automatically. Nonetheless there are a few things you need to consider when setting up a routine backup process.

The first thing you need to consider is how critical your data is. Think of how it can impact your business if a certain data is lost. By prioritizing which ones are the most important to the least, you can start figuring out which ones would need daily or weekly backups and which ones would need monthly or so backups.

You may also want to consider the volume of data that your company handles. If it churns out massive amounts every day, then it might be best that you do real-time backups with each data. Then again, this all depends entirely on how critical your data is for your business operations.

Incorporate a Recovery Plan

With all your files and documents backed up, it is time you think about recovery. With each different method of backup, there are several ways you can develop your own disaster recovery plan. Nonetheless, the two must come hand in hand to reduce possible downtime in cases of emergencies.

A good recovery plan is highly dependent on your backup plan. Recovery time may differ depending on which backup method you choose. Likewise, flexibility can also vary. Thus, having multiple backup storage will ensure that you can easily and surely recover your data anytime. Even when one fails, you have other options to choose from.

Test the Plan

On paper, your plan may seem foolproof. However, you can never be too careful nowadays. Testing out your plan would be one way to ensure that when the worst does happen, your company is ready for it.

Your backup plan must be tested periodically to avoid encountering issues later on. This will help you identify areas of improvements and fix them immediately. During testing, you would want to check if the backup was successful and your data remains secured. Likewise, you would like to check if the recovery process goes smoothly and if it is fast enough to prevent idle downtime. Once everything works, then you’re good to go.

Calling for Backup

Even with the advancement of technology, nothing is ever truly safe in the digital space. System crashes may occur. Cyberattacks may leave your company vulnerable. The next thing you know, your data is lost, breached or leaked.

To avoid ending up in such a fate, it’s high time that you start implementing an effective backup management plan for your business. In this way, you don’t have to worry about losing data and profit in the long run.